Document Controller & PMS Administrator

We are currently seeking a highly organized and detail-oriented professional to join our team as a Document Controller & PMS Administrator.

As the Document Controller & PMS Administrator, you will be responsible for managing the full lifecycle of technical and administrative documentation—ensuring accuracy, accessibility, version control, and compliance with both internal standards and external regulations.

You will also oversee the administration of our online Project Management System (PMS), ensuring that all required documentation is uploaded, maintained, and accessible in a timely and compliant manner.

Main Responsibilities:

Document Control:

• Compose, review, receive, distribute, and retain documents appropriately.

• Establish and maintain document storage systems (physical, electronic, and backups).

• Maintain document records and ensure timely publication and version control.

• Conduct regular audits to verify document accuracy, completeness, and integrity.

• Ensure compliance with internal policies, data privacy regulations, and confidentiality protocols.

• Support smooth interdepartmental collaboration through controlled document access and workflows.

PMS Administration:

• Upload required documents to the PMS platform and ensure they meet company standards.

• Ensure coherence and consistency of uploaded documents per company protocols.

• Assist teams with PMS-related training and usage support.

• Provide administrative support in maintaining standardized project documentation processes.

The ideal candidate will have:

• Bachelor’s degree in civil engineering or project management.

• 3 to 5 years of experience in document control or records management, ideally in the construction or engineering sector.

• Proficiency in document management systems, metadata handling, and retrieval techniques.

• Familiarity with Chinese construction standards and Chinese drafting styles.

• Strong organizational and communication skills.

• Certification in document or records management (e.g., Certified Document Controller or Certified Records Manager) is a plus.

• Fluent in Mandarin, Dutch and English. Sranan Tongo is an advantage.

• Willingness to work in Brokopondo on mine site on a rotational schedule of 14 days of work followed by 7 days break.

If you are passionate about environmental sustainability and want to contribute to our mission of responsible mining, we would love to hear from you. Please note that only candidates who meet these requirements will be considered for the Document Controller & PMS Administrator role at Rosebel Gold Mines.