Document Controller & PMS Administrator

Principal Objective:
Rosebel Gold Mines is seeking a highly organized and detail-oriented Document Controller & PMS Administrator to oversee the full lifecycle of technical and administrative documents—ensuring accuracy, accessibility, and compliance with internal standards and external regulations. This role will also manage the administration of the online Project Management System (PMS), ensuring all required documents are uploaded in a timely and compliant manner.

Main Responsibilities:

Document Control:

• Compose, review, receive, distribute, and retain documents appropriately.

• Establish and maintain document storage systems (physical, electronic, and backups).

• Maintain document records and ensure timely publication and version control.

• Conduct regular audits to verify document accuracy, completeness, and integrity.

• Ensure compliance with internal policies, data privacy regulations, and confidentiality protocols.

• Support smooth interdepartmental collaboration through controlled document access and workflows.

PMS Administration:

• Upload required documents to the PMS platform and ensure they meet company standards.

• Ensure coherence and consistency of uploaded documents per company protocols.

• Assist teams with PMS-related training and usage support.

• Provide administrative support in maintaining standardized project documentation processes.

The ideal candidate will have:

• A tertiary qualification in Civil/Construction Engineering or Project Management.

• 3 to 5 years of experience in document control or records management, ideally in the construction or engineering sector.

• Proficiency in document management systems, metadata handling, and retrieval techniques.

• Experience with online PMS systems, preferably within the Zijin Mining Group.

• Familiarity with Chinese construction standards and Chinese drafting styles.

• Strong organizational and communication skills.

• Certification in document or records management (e.g., Certified Document Controller or Certified Records Manager) is a plus.

• Fluent in Dutch and English. Mandarin and Sranan Tongo is an advantage.

• Willingness to work on mine site on a rotational schedule of 14 days of work followed by 7 days break.

• Openness to continuous learning and adapting to evolving technologies.

If you are passionate about environmental sustainability and want to contribute to our mission of responsible mining, we would love to hear from you. Join us at Rosebel Gold Mines and make a positive impact on the environment and the communities we operate in.
Please note: Only candidates who meet these requirements will be considered for the Document Controller & PMS Administrator role at Rosebel Gold Mines.